Student Enrolment Privacy Notice for ACFE-subsidised courses

All participants at the Ballarat East Neighbourhood House who are taking part in a course which has costs subsidised through the Ballarat Neighbourhood Centre or Wendouree Neighbourhood Centre Adult and Community Further Education (ACFE) program will be asked to acknowledge that they have read the Victorian Government’s VET Student Enrolment Privacy Notice below. Acknowledgement of the privacy notice is a prerequisite for enrolments.

You can also read the Ballarat East Neighbourhood House Privacy Policy online.

Victorian Government VET Student Enrolment Privacy Notice

The Victorian Government, through the Department of Jobs, Skills, Industry and Region (the Department), develops, monitors and funds vocational education and training (VET) in Victoria. The Victorian Government is committed to ensuring that Victorians have access to appropriate and relevant VET services. Any personal information collected by the Department for VET purposes is protected in accordance with the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic).

Collection of your data

Ballarat Neighbourhood Centre [BNC] and Wendouree Neighbourhood Centre [WNC] are required to provide the Department with student and training activity data. This includes personal information collected in the BNC or WNC enrolment forms and unique identifiers such as the Victorian Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).

BNC and WNC provides data to the Department in accordance with the Victorian VET Student Statistical Collection Guidelines, available at the DJSIR website.

Use of your data

The Department uses student and training data, including personal information, for a range of VET purposes including administration, monitoring and planning, including interaction between the Department and Student where appropriate.

The data may also be subjected to data analytics, which seek to determine the likelihood of certain events occurring (such as program or subject completion), which may be relevant to the services provided to the student.

Disclosure of your data

As necessary and where lawful, the Department may disclose VET data, including personal information, to its contractors, other government agencies, professional bodies and/or other organisations for VET-related purposes. This includes disclosure of VET student and training data to the Commonwealth and the National Centre for Vocational Education Research (NCVER).

Legal and Regulatory

The Department’s collection and handling of enrolment data and VSNs is authorised under the Education and Training Reform Act 2006 (Vic). The Department is also authorised to collect and handle USIs in accordance with the Student Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).

Survey participation

You may be contacted to participate in a survey conducted by NCVER or a Department-endorsed project, audit or review relating to your training. This provides valuable feedback on the delivery of VET programs in Victoria.

Please note you may opt out of the NCVER survey at the time of being contacted.

Consequences of not providing your information

Failure to provide your personal information may mean that it is not possible for you to enroll in VET and/or to obtain a Victorian Government VET subsidy.

Access, correction and complaints

You have the right to seek access to or correction of your own personal information. You may also complain if you believe your privacy has been breached.

For further information, please contact the Ballarat East Neighbourhood House's Privacy Officer in the first instance by phone 0422 612 052 or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Further information

For further information about the way the Department collects and handles personal information, including access, correction and complaints, go to the Department of Jobs, Skill, Industry and Regions website.

For further information about Unique Student Identifiers, including access, correction and complaints, go to the Australian Government USI website.

Posted 22 January 2024